- What is cash register software?
- Which organizations are authorized to grant certification to cash register software?
- What is cash register fraud?
- What are the four criteria that POS software must meet to obtain certification?
- What are the consequences in the event of certification failure?
- Which companies are required to respect this obligation?
Since January 1, 2018, certain merchants are required to use certified POS software. There are two options for obtaining this certification: either the publisher issues a certificate (called self-certification), or the software is certified by an accredited organization. Faced with the diversity of choices in cash register software, finding the right software can be complex. It is essential to take into account the functionalities offered by the software as well as its ability to adapt to your needs. Find out how to make the optimal choice!
What is cash register software? #
POS software is a computer program designed for use on a payment terminal, often in retail or service environments. It automates POS processes by allowing merchants to record transactions, print receipts, manage inventory, and sometimes even manage accounting. These software typically offer a user-friendly interface for ease of use by employees, and they can be customized to meet the specific needs of different types of businesses. In summary, cash register software simplifies and secures sales operations while providing essential management tools for businesses.
cash register software, integrated into a payment terminal, facilitates transactions by automating collection operations. Its use considerably reduces the risk of errors and simplifies the overall management of the company, whatever its sector of activity. In addition to printing tickets and generating invoices, it provides tracking tools such as dashboards and statistics.
To choose the right cash register software, it is essential to consider the reputation of the publisher and the quality of its customer service. Also opt for a friendly and certified interface, easy to use. It is crucial that the software can adapt to the specific needs of your business.
Finally, consider the initial cost as well as maintenance and update fees. It is important to note that POS software should not be confused with cash registers, which are limited to recording sales and managing money. Cash register software offers advanced features such as inventory management, accounting, and a multitude of other data related to products, orders, suppliers, customers, and restaurant receipts, among others.
Which organizations are authorized to grant certification to cash register software? #
Two organizations, benefiting from COFRAC accreditation, are authorized to certify cash register software for businesses:
– AFNOR, which uses the NF525 standard.
– The National Metrology and Testing Laboratory (LNE), which is based on the certification framework for cash register systems.
These organizations conduct rigorous audits of cash register software by evaluating all the control points defined in the standards.
However, this certification by an independent body is not obligatory, and a certificate issued by the publisher is sufficient (self-certification).
Jewely Retail HBJO is certified to mandatory standards.
Jewely Retail HBJO is certified cash register software for watchmaking, jewelry, jewelry, goldsmithing activities (watches, jewelry, precious stones, repairs, after-sales service, etc.)
Self-certification implies that POS software publishers directly certify their own products. In this process, the publisher provides each client, upon request, with an individual certificate conforming to the model established by the administration. This certification guarantees that all versions of the cash register software are in compliance with current legislation. It is important to note that each new version of the software requires new certification.
It is also important to note that the tax administration does not provide certificates of conformity.
What is cash register fraud? #
Before the law made the use of certified cash register software obligatory, it was possible to install software allowing transactions recorded in cash to be deleted after they had passed through the cash register. This system has allowed many traders to avoid declaring and paying VAT and corporation tax. Moreover, the money thus saved was often used to finance undeclared activities. However, the introduction of certified cash register software has made this type of fraud impossible.
What are the four criteria that POS software must meet to obtain certification? #
Certified anti-fraud funds must meet certain essential criteria: inalterability, security, conservation and transparency. Thus, these funds do not allow the concealment of sales. Thanks to the certified cash register software, all transactions are recorded without the possibility of deletion.
This presents a double advantage for the tax administration: companies declare the entire VAT collected on sales and they report the entire turnover achieved, which includes all taxes on profits.
All data, including calculations, is retained and archived for six years in the certified cash register software, without the possibility of deletion or modification of the original information.
In addition, it is impossible to modify a ticket and its payment. If a ticket is reprinted, the word “duplicate” is clearly indicated. Finally, periodic closings (daily, monthly and annual) must be carried out.
What are the consequences in the event of certification failure? #
In the absence of certification of the cash register software in compliance with anti-fraud standards, or in the event of inability to provide a certificate to the tax administration, the company faces a fine of €7,500. It has 60 days to comply by adopting certified cash register software, failing which the fine may be repeated.
It is important to note that producing a false certificate constitutes a criminal offense punishable by 3 years of imprisonment and a fine of up to €45,000, in accordance with article 44-1 of the Penal Code.
Which companies are required to respect this obligation? #
It should be noted that the obligation to use certified cash register software only concerns companies subject to VAT which sell products or services to individuals and which make cash collections.
Consequently, companies making sales to other companies (B to B) as well as those which are not subject to VAT, such as self-employed franchise entrepreneurs or medical professions, are not affected by this obligation.
