Stock and inventory
Inventory management software for jewelry stores
Jewely Retail tracks every item in your stock, from receipt to sale: entry without re-entry, placement in safe or display case, reservations, consignments, transfers between stores, inventory by scanner and real-time stock value.
A stock designed for jewelry and watchmaking
A piece of jewelry or a watch isn't handled like a mass-market item. Each piece has its own materials, stones, weight, serial number, and sometimes a pre-owned or consignment status. Jewely Retail records this information as soon as it enters stock and retrieves it from the label, at the checkout, and in the police register.
Complete product sheets
Family, category, materials, stones, weight, size, distinct serial number for each piece, purchase price, coefficient and selling price.
New, used, consignment sales
Sales method defined by brand, consignment contracts generated automatically, used parts tracked separately.
Barcode labels
Tags generated with each stock entry, in a configurable format: brand, model, materials, stones, weight, carats, price.
Enter the merchandise without re-entering the data.
Four ways to get into stock
- Manual entry, linked to the invoice, delivery note or consignment sale
- Importing a CSV file with column mapping
- Delivery notes received via EDI, references created automatically
- AI stock entry The supplier's invoice is read and pre-filled.
Purchases and returns from suppliers
- Supplier orders, from creation to receipt in stock
- Reseller discount for each brand applied to the purchase price
- Supplier returns with reason and supporting documentation
- Stock withdrawals recorded and tracked
Knowing where each piece is located
Locations
The stock is organised by physical location (safe, display cases), each with a code and a name, in each point of sale.
Availability
View by product of items reserved, entrusted to store or ordered and awaiting receipt.
Reservations
An item set aside for a customer remains visible in stock, with an end date if necessary, and then is converted into a sale.
Entrusted and transferred assets
Parts entrusted to resellers or colleagues and tracked until their return or sale.
Transfers between shops
The stock of the originating store and that of the destination store are updated as soon as the transfer is received.
Offline mode
In the event of an internet outage, the stock remains accessible and sales are synchronized upon return of the connection.
A scanned inventory, calculated discrepancies
The inventory can be run on the entire stock or on a portion only: a point of sale, a brand, a product type, or a category. Labels are scanned with a barcode reader or entered manually, and Jewely Retail calculates the discrepancies between the theoretical and actual stock levels, including the pre-tax and post-tax totals of the counted items. The complete method is detailed in our guide. Inventory in jewelry stores: the method for an accurate count.
Managing inventory value and turnover
Stock value as of date
At the purchase price excluding VAT and at the selling price including VAT, with the physical quantities, per point of sale or per supplier.
12-month rotation
End-of-month stock levels, volumes received and quantities sold, month by month over a rolling 12-month period.
Actual stock and ideal stock
Quantities available per store and in total, compared to the ideal stock to adjust supplies.
Analysis by brand
Sales figures, number of sales, margin and stock by brand, supplier and point of sale, compared to the previous year.
Prices changed en masse
Price updates via file, limited to items in stock if necessary, with a future application date.
Stock export
List of items and stock data that can be exported in CSV or Excel format.
Linked to the rest of your business
Jewely Retail's inventory is the same as your checkout and purchase inventory, and it synchronizes in real time with your Shopify, WooCommerce, or PrestaShop store. police logbook It is automatically updated with each stock movement, and networks of multiple stores can find all this information at the group level on the page Software for multi-store jewelry shops.
Going further
Frequently Asked Questions
What is inventory management software for jewelry stores?
This software records each piece with its specific characteristics (materials, stones, weight, carats, serial number), tracks its movements until sale, and provides real-time stock levels and values for each store. In Jewely Retail, the inventory is linked to the cash register, purchasing records, and police ledger.
How to take inventory of a jewelry store with Jewely Retail ?
You create a targeted inventory by point of sale, brand, product type or category, you scan the barcode labels, then the software calculates the differences between the theoretical stock and the actual stock, with the totals excluding and including tax of the items counted.
Is it possible to track the stock of multiple stores?
Yes. Stock is visible by point of sale and in consolidated total, transfers between stores automatically update the starting and arriving stock, and each location (safe, display case) can be tracked separately.
How to avoid product seizure upon receipt?
Jewely Retail offers several stock entry methods: importing delivery notes via EDI, importing a CSV file, and AI-powered stock entry, which reads the supplier's invoice or delivery note. Labels are automatically generated for each entry.
Does the software handle new, used, and consignment sales?
Yes. Each brand can be sold new, used or both, consignment stores are registered with their contract, and parts entrusted to resellers remain tracked until their return or sale.
View your stock in Jewely Retail
An HBJO expert shows you stock entry, locations, transfers and inventory with examples from your store.
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