Police register: the obligations of the jeweller-watchmaker

As soon as your jewelry store buys items from individuals (gold buyback, trade-in, consignment sales, pre-owned watches), the law requires you to keep a police register. Here's what it is and what it must contain.

The essentials in 30 seconds

• Mandatory as soon as you buy or receive used items intended for resale.
• Each object is traced: Seller identified, description, price, date.
• The register is kept day by day and presented upon request (police, customs).
• It is coupled with specific obligations for the precious metals.

What is it for?

The police logbook ensures the traceability of second-hand goods. It allows the authorities to combat the receiving of stolen goods and to trace the origin of an item. In the jewelry and watchmaking sector, it applies to both second-hand jewelry and watches, as well as the buyback of precious metals.

Who is affected?

Any professional who buys, receives on deposit or exchanges used household goods for resale. Specifically, as soon as you buy back gold, take back items, or... consignment shop or second-hand sales, you must keep this record.

What needs to be entered for each item

The case of precious metals

For gold and precious metals, a police logbook "materials"«, The record, linked to the guarantee of precious metals, is added to the register of objects. Buyback, melting, transformation: every movement of material must be justifiable to the administration.

How to hold it correctly

1. Record the transactions day by day, without white space or erasures.
2. Keep the pages in order and the register is available.
3. Introduce it to any requisition the authorities.
4. Keep it several years after the last writing.

The paper register, "numbered and initialed," remains the historical reference, but a register reliable, time-stamped and tamper-proof digital It greatly facilitates daily wear and checks.

Keeping it digital with Jewely

At Jewely, the operations of redemption, Consignment and buyback services already record, down to the second, the item, the seller, and the price at the very moment of the transaction. This time-stamped and instantly retrievable information forms the basis of a clean, ready-to-present digital police log.

This article is for informational purposes only and does not replace applicable laws or professional advice. Obligations (particularly regarding storage) may vary and change: check with official sources (Penal Code, precious metals guarantee, relevant authorities) before making any decisions.